If you have questions about Wisconsin Shares or MyWIChildCare, you can call or email your local Provider Child Care Contact. Si necesita ayuda en español, por favor envíe un correo electrónico  DCFDECECOVID19CCPayments@wisconsin.gov. Please see these instructions to update your bank account information with FIS. This letter will identify which program is being reviewed, and for which time period. If your location was closed during the funding period, please indicate the status of the employee (part-time/full time) prior to closure. Program 2 - Incentive Pay With this online system, you can review and print your payment history, update your address & phone number, and print payment coupons. We set maximum payment amounts according to those estimates. Attendance Sheets during time period indicated on letter The per staff amount will be calculated for each staff member with an approved background check and dependent on full time or part-time work status. Please read this information carefully. Applications were randomly selected. Applications that are being reviewed were chosen randomly. This payment program was designed to include a percentage of children under age 6 so that current child care slots were not solely provided to school-age children, ultimately resulting in infant, toddler, and preschool slots being eliminated. Part-time: 20 hours or less per week. This phone number is available 24 hours a day, 7 days a week. This is a review process being done to ensure applications were processed accurately and that funds are used in accordance with the Terms and Conditions of the program. I am having trouble with my FIS registration or my account, and I cannot get through to FIS customer service over the phone. Or, call and leave your detailed questions at 608-535-3650. A dependent is a person, other than you or your spouse, for whom you could claim an exemption. Managed care organizations serve people in three primary target groups who have a long-term care condition expected to … Bank account on file is your business account, Bank account name matches the business name on file with FIS, Business has not gone through any other name or business changes recently without updating their information on file with FIS and their bank, Verify both new and old account were submitted on the form, Verify a voided check or bank letter was sent with the form, Verify voided check or bank letter that was submitted has the same information as the bank account information, If the old account information is unknown, contact the State via the call center and tell them you don’t know your old bank account information. School-age children who are participating in virtual instruction will eventually return to in-person instruction, leaving child care slots currently unavailable to parents with children under age 6, and potentially unfilled slots when children return to school. You are required to upload the requested documentation to the Child Care Provider Portal within 48 hours of receiving notification of the information request. Full time: 21 hours or more per week Wisconsin Statutes on Confidential Information . Yes - Child care programs that were open on 10/16/20 or temp closed and intend to reopen before 12/14/20 can apply for both Payment Programs A and B. I applied for a previous round of Child Care Counts funding. These payments are a new second round of the Supplementary version of the Child Care Counts: COVID-19 Emergency Payment Program. Yes – as long as your bank account information has not changed, you will still receive your payment via automatic deposit to your bank account through FIS. Date Rule Number Rule Summary Description; 10/05/2020 202.08(12)(c) The Certified Child Care Operator Shall Be In Ongoing Communication With A Child's Parent Or Ensure That A Substitute Child Care Provider Is In Ongoing Communication With A Child's Parent By Developing A Written Contract That Specifies The Charge For Child Care And The Expected Frequency Of Payment For The Service. You must email DCFDECECOVID19CCPayments@wisconsin.gov to discuss the details of your situation. Payment includes a base amount for staff recruitment and ongoing support for staff plus a per staff* amount for retention. -or- My payment amount does not match up according to the calculations. Can I still receive my payment through FIS? *Refer to your letter to determine which date range is being reviewed for your application. You will be notified via email when payment letters are available. The Child Care Counts programs are time-limited payment programs designed to provide assistance to child care providers in response to the COVID-19 public health emergency. No, if you know that you are unable to reopen by 12/14/20, unfortunately you are ineligible to apply for these payment programs. 800-799-0450 I do not have any additional staff to enter for program B. Call (800) 804-3833. I am fully staffed, and do not anticipate any recruitment needs in the foreseeable future. For further questions on how these funds impact your tax situation, please consult with a CPA or tax attorney. You may also access and manage your MyWIChildCare account through the Provider Portal. My location was closed during the week of 10/11/20 - 10/17/20. How do I/where do I enter information for my application? Currently, infant and toddler care is expensive to operate, resulting in fewer infant and toddler slots across the state. Can the Child Care Counts funds be used to cover the payroll taxes associated the bonus payment to staff? Reasons for Transitioning to an EBT Payment … Please refer to ebtEDGE Provider Portal Instructions for additional help with your FIS account. See this guide for instructions on uploading documents to the Provider Portal. If you applied before, much of your information will be copied into the current application. Funds received from the Child Care Counts Payment Program are not considered a grant, so they are not subject to the State Single Audit. It is a stipend, not income. As outlined in your payment program Terms and Conditions, we encourage all providers to maintain records for any program applied for. Joint custody payments vary depending on overnights, but for sole custody, the court uses the standard percentage model based on the number of children.. For 1 child… Why is my application being audited? Wisconsin Shares Child Care Subsidy funds are loaded onto the EBT card. 04/12/20 to 05/11/20 OR Select “yes” if either the child and/or one or more of the biological parents is affiliated with a tribe or tribal community. Calculation of payments was based on available funding and used base amounts to equitably distribute payments using program criteria. Program B - Funding Staff Recruitment and Retention Efforts. I am already registered with FIS, but I am locked out of my account. The staff add on is not intended for household members who do not care for children or for volunteers. Licensing Specialists have been primarily providing technical assistance (TA) to child care programs throughout the state regarding the mask mandate. The Economic Support Services area is located on the 2nd floor, and open Monday through Friday, … Evers also criticized the governor’s child tax credit. No, if a provider (open or closed) has no enrolled children and/or does not meet the threshold, (1/3 enrolled children under age 6 for Licensed Group, Licensed Camp and Public School providers or 1 child under age 6 for regulated family child care providers) they do not meet the eligibility requirements and cannot apply for this funding. Wisconsin uses overnights, or where the children sleep, to determine how much child support should be paid by the non-residential parent. If you are a child or a pregnant woman and your family income is above 200% of the FPL, or if you are self-employed, you will be enrolled in the new Benchmark Plan. The Department of Children and Families has the responsibility to monitor and review applications for accuracy. The Department is in the process of reviewing applications for these funding programs. These instructions provide step-by-step guidance on submitting your application for the two available payment programs. Use the funds to support the costs of maintaining or enhancing high-quality care, which include, but are not limited to: Materials/supplies for cleaning and sanitation, Materials/supplies for enhancing environment, Professional Development and/or continuing education, Structural changes/modifications to meet compliance guidelines, Additional costs to ensure high-quality programming, Use the funds to provide incentive pay or sign-on bonus to current or future employees with approved background checks. Yes, you can make changes to your application until the application period closes at 11:59 p.m. on Friday, November 6. General. Search for child care on Wisconsin's Department of Children and Families Child Care Search page. Funding for birth-5 early care and education programs, specifically child care, is limited and different than funding designed for older children who participate variety of programs (e.g., K-12, afterschool programs, etc.). However, in the event of an audit of expenditures, you would need to have a plan for using any unspent funds. The Department of Children and Families (DCF) wants to remind you about the Emergency Order 1 and Executive Order 95 that are still in effect in Wisconsin until January 19, 2021. Licensed Group Centers, Licensed Day Camps & Public School Programs: During 10/11/20 - 10/17/20, have at least 1/3 of enrolled children are age 5 or under. Mark "yes" if they attended at all during the week of 10/11/20 - 10/17/20. I submitted my application, but I need to make a correction. The Benchmark Plan covers doctor or clinic visits, hospital stays, and prescription drugs. See sections 49.32(9), 49.32(10), 49.32(10m), 49.81 , 49.83 , and 19.69 . The submission of the application to receive funds for payroll purposes and other allowable expenses included terms and conditions to maintain all original supporting documentation for a minimum of three (3) years. Instead of being paid directly by the state, parents will use their new MyWIChildCare EBT card to pay providers according to their payment policies. Full-time and part-time hour designations are the same for staff work time and children hours enrolled: This amount is to be paid directly to each staff member that was listed on the application. Child Care Payment Inquiries. The review period will take five (5) business days from the last day of the application period (November 6). An additional $50 million of federal Coronavirus Aid, Relief, and Economic Security Act (CARES Act) dollars are being directed toward supporting early care and education providers. 03/12/20 to 04/11/20 OR For access to your MyWIChildCare account and payment information, visit ebtedge.com or call 1-877-201-7601 to speak with a MyWIChildCare customer service representative. Enrollment Sheets if child is not listed on the attendance sheet (ex. Should these teachers be excluded? Base amount for licensed group, licensed camp & public school providers. The Child Support Online Services (CSOS) is updated every night. Funds can be used for past, current, and future costs for expenses, staff compensation, and other costs as outlined in the Terms & Conditions to support your program. Getting paid to provide foster care. In order for parents to return to work, infant and toddler care is needed, in addition to care for 3- to 5-year-old children and school-agers. Please click HERE to access CSOS. The Emergency Payment Program delivered $51 million in funds to 2,712 providers statewide through three application periods from May 18 – July 10, 2020. Can I apply for both Program A and Program B? In Person Application To apply for Wisconsin SHARES in person, please come to Brown County Health & Human Services, 111 N. Jefferson Street, Green Bay, WI 54301. How many providers applied for payments and how much was paid out? Why not? Wisconsin Department of Revenue - Businesses. Please review any information that is automatically filled in on the application to make sure it is accurate, and update as needed. Rep. Dana Wachs, D-Eau Claire, said $100 a year per child for … When DCF crafted the Child Care Counts: COVID-19 Supplementary Payment Program Round 2, we tried to anticipate the level of interest among providers. Providers will receive a letter to inform of them of the results. Business A-Z Professions List Corporations. Contact the senior auditor indicated on you later and communicate the issues you ran into. The high costs associated with caring for children under age 6 is much higher due to staff to child ratios, resulting in a slim, at best, profit margin. Payments for Program B will include a base amount and per staff amount. All payment programs are taxable income. Child care providers who accept Wisconsin Shares families will now be paid differently. The payment programs were processed through the Child Care Provider Portal in which providers could access and complete their applications. Contact the senior auditor listed on your letter who can assist you with uploading process and troubleshoot options available to you. As of January 2014, DECCD no longer accepts paper applications. Does this mean that I cannot apply for this payment program? What happens after I submit my application? Regulated Family Providers: During 10/11/20 - 10/17/20, have at least 1 enrolled child age 5 or under. Go to, Electronic Federal Tax Payment System (EFTPS), Worksheet A. The Child Care Counts programs are time-limited payment programs designed to provide assistance to child care providers in response to the COVID-19 public health emergency. Why did I not receive a payment up to the maximum amount for Payment Program A or Payment Program B? The first round of the Supplementary Payment Program delivered nearly $30 million in funds to 2,682 providers statewide through one application period from September 9 – September 18, 2020. The audit process can take 30 days to review application, review documentation provided to confirm accurate funds were calculated and applied to your facility. I plan to hire another staff member to replace them. If you are unable to gain access to the Provider Portal, or choose not to, you may submit your application over the phone (608-535-3650) with a DCF representative. You will enter the total number of children enrolled and add each child on the Add Child page. Because the amounts requested exceeded the funds available, we needed to make slight adjustments to the payment amounts. About the MyWIChildCare EBT Card. Wisconsin State Website. Read the Terms and Conditions of the Child Care Counts: COVID-19 Supplementary Payment Program - Round 2. The requirement to include 1/3 of children under age 6 for Licensed Group, Licensed Camp and Public School providers, and at least 1 child under age 6 for regulated family child care providers was determined based on the following factors: I did not have any children enrolled on 10/16/20. Choose all regulated providers, or only YoungStar-rated child care providers. If you have questions about Wisconsin Shares or MyWIChildCare, please contact your local child care agency. Can I still apply? What do I do? Electronic Federal Tax Payment System: Best option for businesses. What does the base amount and per staff amount mean for Program B: Funding Staff Recruitment and Retention Efforts? Can I still apply? Use this step-by-step guide to help you complete your application. Doing Business in the State. For MyWIChildCare account and payment information, visit ebtedge.com, or speak with a MyWIChildCare customer service representative by calling 1-877-201-7601. The Illinois Department of Human Services has a toll-free number that child care providers can use to check if their child care certificate has been entered for payment by your Child Care Resource and Referral Office and approved for payment by IDHS.. For MyWIChildCare account and payment information, visit ebtedge.com, or speak with a MyWIChildCare customer service representative by calling 1-877-201-7601. Refer to the information in the How Payments are Determined accordion below for more details. Are the Child Care Counts funds considered grants and subject to the State Single Audit? If you are not registered with FIS, it may take up to 14 business days from the date you complete your W-9. For more information read the handy ebtEdge Provider Portal Instructions. If you are already registered with FIS, please verify you can answer the four items below with ‘yes’: If any of the four questions above are answered “no”, please follow the bank change instructions below: You must update your bank account information with FIS in order to receive your payment into the correct bank account. If you have questions or concerns about Wisconsin Shares Child Care Subsidy, we want to help. Program 3 - Support for Temporarily Closed Child Care Centers GLOSSARY OF TERMS/STATE CHILD SUPPORT ACRONYMS 5 Food stamps/SNAP Food Stamps Food Share Wisconsin (formerly Food Stamps) FS (Food Stamps) Food Stamps (FS) SNAP SNAP Child Care Case N/A TRCC: KIDS code for W‐2 Child care N/A N/A N/A 4C’s CHIP Program (State Children’s Health Please email DCFDECECOVID19CCPayments@wisconsin.gov or call 608-535-3650 for assistance. I am already registered with FIS, but my bank account information has changed. Statewide family and child counts are unduplicated in the event a parent changes residency between Milwaukee and balance of state. The Department of Children and Families supported the demand for child care access for essential workers by launching payment programs to support child care providers. • Payment rates: In 2018, Wisconsin’s payment rates for child care providers serving families receiving child care assistance were below the federally recommended level—the 75th percentile of current market rates, which is ... (the level representing the greatest number … The Medicaid Purchase Plan offers people with disabilities who are working or interested in working the opportunity to buy health care coverage through the Wisconsin Medicaid Program. Please read these instructions to determine what information will be needed, and what you can do ahead of time to prepare for your payment application. The intention of the per-staff funding is to help retain current employees. If you are a licensed or certified family provider, you will add yourself as a staff member in the staff section. Please read the Wisconsin Statutes regarding disclosing information about child care subsidy recipients. I pay my staff in cash, so I do not have any paystubs or payroll records to turn in. If you have questions about Wisconsin Shares or MyWIChildCare, you can call or email your local Provider Child Care Contact. Be open or able to reopen by 12/14/20 and caring for children ages 0-12 (or age 18 and younger for children with disabilities), Be open or able to re-open by 12/14/20 and caring for children ages 0-12 (or age 18 and younger for children with disabilities), Materials/supplies for enhancing the program environment, curriculum and family engagement activities, Professional development and/or continuing education, Structural changes/modifications to meet compliance guidelines or enhance the program environment. How long will the review take? Protecting Children, Strengthening Families, Building Communities, Wisconsin Department of Children and Families, 53206 Early Care and Education Initiative, Temporary Assistance for Needy Families (TANF) Verification, Emergency Preparedness and Response in Child Care, Milwaukee Early Care Administration (MECA), Interstate Compact on the Placement of Children (ICPC), PACS (Public Assistance Collections Section), Information for Assessment/Stabiliziation Centers, Program Definitions and Policy/Process Handbook, Provider Listing of Local Contacts by County/Tribe. See the table below to determine which documents are required to be uploaded to the Child Care Provider Portal. Yes, you must submit new applications for this new round of funding. Please see this How to Prepare manual for instructions on how to get access to the Child Care Provider Portal. Who is eligible to apply for Payment Program B? Wisconsin foster parents receive a stipend designed to cover the expenses of caring for a child. Are child care providers required to follow health and safety guidelines in order to apply for the Child Care Counts: COVID-19 Supplementary Payment Program? On the Add Child page, you will see a checkbox to indicate if they attended the center the week of 10/11/20 - 10/17/20. (See the Where to Apply web page for a map of local agencies.). There are some factors that could cause your payment amount to differ such as staff/child part-time or full time schedules, children not listed as attending for the week of 10/11/20 - 10/17/20, and ineligibility of staff because of an incomplete background check. How do local orders impact the reopen by 12/14/20 timeline? Can I fix it? Wisconsin Child Support Calculator. Subsidy funds for each of your children will be on the same card, regardless of how many children you have or providers you use. Child care providers must follow DCF Child Care Regulation health and safety administrative rules in order to apply for Child Care Counts; COVID-19 Supplementary Payment Program. The Department may need to audit programs at later points. Therefore, we established some new metrics, which we have applied across the board to all recipients. OR Can I apply for more than one program during the application period? Program A - Providing Safe, Healthy, and High-Quality Care Opportunities This program is intended to support the costs of maintaining or enhancing compliance status, quality level (YoungStar rating), and increasing health and safety practices. If your application has been randomly selected for review, you will receive a letter in the Child Care Provider Portal and in the mail. Please review your letter carefully to identify which documents are required to be submitted and what time period they cover. Employer Links. To apply for Wisconsin SHARES, or any other Economic Support benefit, by phone, please contact the Bay Lake Consortium at 1.888.794.5747. My program does not have 1/3 of children under age 6 (or 1 child under age 6 for family providers). The base amount is to be used for staff recruitment and ongoing support for staff. Child care subsidies (also called vouchers and fee assistance): Each state receives funds from the federal government for a state-run child care subsidy program. Will I be notified by the person listed on the letter? Parents receiving Wisconsin Shares Child Care Subsidy are now using an EBT card to pay their child care provider, similar to using the Quest card for FoodShare. About the MyWIChildCare EBT Card The child care subsidy electronic benefits transfer (EBT) card is part of an exciting program modeled after the private pay, free market child care system. ... 18-22 Verification of the Kinship Care Payment for Wisconsin Shares Author: Rose Prochazka I did not receive a letter, but what can I do to prepare in case I do? How do I enter the staff work status? Payment information is also available by … YES – you can still apply for both programs. All Child Care Counts funding (from the Covid-19 Emergency Payment Program Summer 2020 to the new Covid-19 Supplementary Payment Program Fall 2020 Round 2) is subject to review by DCF to ensure compliance with the Terms and Conditions of the program, so we recommend keeping records of how all Child Care Counts funds were spent in case of a DCF financial review. Family child care providers are eligible for the base amount plus a per staff amount, even if there is only one teacher/provider. I don’t have a scanner or camera on my phone. Are there any additional records that I may need to submit? Documents that support staff you reported, children enrolled, and receipts of expenses that were included in your application period. Funds may be used for: What if I can’t comply with the Terms and Conditions? Is there a time limit on when I have to spend the funds? is not a temporary closure. Plan to still prepare your documents for uploading. The additional funds will allow DCF to conduct an additional round of payments to early care and education providers. Payroll taxes would be considered an allowable expense under Program A. I was closed on 10/16/20 for a vacation day (or other similar closure reason). How do I answer the questions about if I was open on 10/16/20 and temporary closures? This can be regardless of whether they reside on tribal land or not. In order for Wisconsin’s economy to reopen, parents need to return to work and children must have safe and supportive child care options for all ages, including children under age 6. Time periods for Program 1 and Program 2 cover one of the following: In order to comply with the terms and conditions of Payment B - Funding Staff Recruitment and Retention Efforts, you must equitably distribute funds to current employees that were included in the application according to their full-time or part-time status. This program is intended to provide additional support to programs serving young children. Correct, you do not meet the eligibility requirements to apply for this program if you have too few children under the age of 6. If a staff member was out ill, on vacation, or was otherwise not scheduled during the funding period (10/11/20 – 10/17/20), but they are a current employee and on payroll, they can still be added to the application for Program B. FIS is currently experiencing long wait times. Note: Payment amounts are subject to change based on available funding and applications received. If you do not have access to the Child Care Provider Portal, you can request access and log in following these instructions. Child Care Vanessa Lowe 2018-01-12T15:14:25+00:00 Families interested in applying for the Child Care Certificate Program must complete the online application found by clicking on the link below. What can I do with these funds? You must update your bank account information with FIS in order to receive your payment into the correct bank account. Welcome to the Childcare Payment Portal This portal allows child care providers to enroll in Direct Deposit or in Payment Cards or to change their current method of payment. Please fill out the Provider Bank Information Form and send to FIS Merchant Services via email: Merchant.Services.Support@fisglobal.com, fax: 1-414-341-7085, OR the mailing address listed at the top of the form. Emancipation: Understanding Child Support Obligations. You can check the status of your payment in the DCF Provider Portal. If you need help or have questions about your Payment Program status, please email DCFDECECOVID19CCPayments@wisconsin.gov. What happens after the review? If you are a family provider, be sure to enter yourself in the staff list. I’m not sure how to answer the question “did your facility serve children from tribal communities.”. I was unable to submit all of my documentation within 48 hours. Applications cannot be modified after the application period closes. In general, once a child turns 18, the parent’s obligation to pay child support ends unless the child is still in school. They are not grants as that term is defined in 45 CFR 72 and related federal regulations, and use of the word “grant” is incidental. If time sheet is not available, submit attendance sheet with employee sign in/out. If you are not registered with FIS, you will receive instructions on submitting your W-9 with your payment letter. I do not technically pay myself, so how do I fill out the staff section for myself? The Child Care Counts: COVID-19 Supplementary Payment Program is designed to help counter troubling trends persisting in the aftermath of the public health emergency. If an overpayment is assessed repayment instructions will be included and outlined. Do I count the children who were enrolled or only those who attended? You may need to return the funds that you received if you are unable to meet the Terms and Conditions of the payment program. We had two teachers out sick that week and some of our on-call staff did not work/were not scheduled that week. They are not grants as that term is defined in 45 CFR 72 and related federal regulations, and use of the word “grant” is incidental. Small Business Events in Your Area. If they did not attend during that time, mark "no". What should I do? The additional round will of funding will be distributed through two, new programs targeted at the current challenges early care and education providers are facing. out sick or on vacation). At Stange Law Firm, PC, we represent clients throughout Missouri, Illinois, Kansas and Oklahoma in all types of child support matters. If you are registered with FIS, it may take up to 7 business days from the date of your payment letter. If you have questions not addressed in the instructions above, please call 800-943-9499. I was not able to submit my application. 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